Salary negotiation tips – Basic rules you should remember when negotiating a salary in your interview (or afterwards) Interview questions and answers – Great answers to 15 most common interview questions, such as what motivates you, why should we hire you, what are your strengths, etc. Be sure to thank your manager or potential employer for their time. Writing a follow-up email after a salary negotiation is a good opportunity to summarize the experience for both you and your boss. Ensure that you're both on the same page by recounting the meeting and the key points of your compensation discussion.
Salary Negotiation Email Can Help You Get A Raise- Just Ask Rebecca!
The Importance of an Email
People send a lot of emails. In fact, the Radicati Group noted that nearly 269 billion emails are sent every single day. However, another study showed that only 14% of work emails are 'important'. So when is an email important enough that it’s worth $11,000?
Answer: When it’s a well-crafted counter-offer to a job offer. Let’s take a look at three common questions job-seekers have.
Should I Negotiate My Salary?
There are dozens of reasons why people don’t indulge in salary negotiation, such as:
- They’re scared or nervous about salary negotiation
- They’re afraid of losing their dream job
- They’ve never been taught the proper skills
When I first met my client Rebecca, all of the above reasons applied. She had been interviewing for her dream job, she wasn’t sure how to negotiate a raise. On top of all that, the job was in the arts, not known for its high pay.
The first thing we did was to build up her confidence and adapt a salary negotiation mindset, with the crucial factor being as long as a salary negotiation was done in a professional and business-like manner, it was completely appropriate. Even for a dream job. Even in the arts. So, by all means, yes. There is always a way to negotiate your salary.
Should I Negotiate in Person, Over the Phone, or via Email?
In most cases, I’d say the job-seeker really doesn’t control this. Rather, it’s the company offering the job that will take the lead, choosing to discuss salary in person, making a follow-up phone call after an interview, or sending along an offer letter in writing or via email.
Negotiating in person has its advantages. You can read a person’s body language, get to the point quickly, and use negotiation techniques such as long pauses of silence to your advantage. The downside is you need to be confident, prepared, and able to think on the fly.
Salary negotiation over an email is the opposite. Without the interpersonal context of someone sitting in front of you, there’s risk of the written word getting lost in translation. However, for those who are shy or get nervous in the moment, email can be preferable. You can spend 10 minutes – or 10 hours – researching and crafting the perfect response to an offer.
What EXACTLY Should I Say?
Let’s take a look at a real-life example of a salary negotiation email that netted an $11,000 raise. I’ll include not only what we said, but also why we said it (some minor details have been changed).
Background: Rebecca is a museum gallery manager, who is also an artist, has taught at the college level, and has built programs in previous jobs. She was making approximately $40,000 on an hourly basis, and was hoping to be at least in the high $40s. The position is in another state, so while she flew there for the final interviews, she was offered $41,000 and a generous benefits package via email. Thus, we responded via email.
Here's the Email We Sent
Hi Joanne, [Start out cordial and friendly, recapping previous conversations, and reminding them of solid recommendations.]
I had a great Christmas week with family and friends, and I hope you had a good holiday as well. So glad that you received my letters of recommendation - I wanted to share with you some of my friends and colleagues that I've had the pleasure to know and work with over the years. [Even though you are going to be negotiating, it’s important to show excitement and gratitude for the initial offer.]
Thank you so much for the offer to be a Museum Manager for the Fine Arts Gallery. I am beyond excited about this opportunity! [Transition into the questions you have. Demonstrate in your email that you are professional and seriously looked into the offer and discussed it with your family.]
I spent the weekend thinking about the details and responsibilities of the job, spoke with my husband John, and did a little research, and would like to ask a few questions regarding the overall offer. [Don’t start with salary. She begins this section of her email with honest questions about the timing and costs of the health plan, which wasn’t discussed in the offer letter. Factors like how much the employee must contribute, who is covered, and when coverage starts can have a large effect on your take-home pay.]
Vacation Time/Sick Leave
- How many vacation and sick days would I be eligible for?
- Are they separate or on one pool?
[Finally, we move on to the topic of money. Once again, we emphasize that the request is based on research, not just pulling numbers out of the air or being greedy. Because this was a unique position, we compared other industries and tapped into her network.]
Compensation
This weekend I did some extensive research, matching up the responsibilities of this job with the value of my skills on the marketplace. It was a bit tricky because this job is so varied and takes into account many different skill sets. I researched comparable positions at museums and non-profits across the country, and spoke with my mentors and colleagues in the industry. [The setup: We bracketed the range based on their initial offer, leaving plenty of room at the top of the range, explaining why]
What I found was that there was a range from about $40,000 to $65,000, with $40,000 being more entry level, and $65,000 being at the top of the market. [The proof: This aspect is one of the most critical lines of a salary negotiation email. Rebecca was not just another gallery manager. There were plenty of people that could do that. What she was also bringing to the job that was crucial and that no other candidate had, was the experience of building a new program, so we use that line here.]
The Conclusion
I will be coming into this position not with just teaching, curation and gallery management skills, but with the unique ability to build a brand-new program. I feel the compensation should fall in the middle to upper end of that range. Would that be possible? [The ask: We decided to go with an “open-ended ask.” Rather than put forth a specific number, such as $48k (what she originally hoped for) or a 20% increase ($49k), we kept it vague. The reason? We could always go back for a second round if the counter offer letter was too low, but we didn’t want to leave money on the table.]
Thanks again for this consideration. This is an incredible job opportunity to work with a fantastic organization. I am looking forward to speaking with you soon. [The closing of the email: Again, be excited and thankful.]
Sincerely,
Rebecca
The Result?
The company came back with an offer of $52,000 -- an $11,000 raise! This offer is far better than the initial offer, and it also confirmed vacation time and medical coverage.
It truly works out to be a win-win. The museum is getting an excited, talented employee who values her work and can’t wait to get started. Rebecca is brimming with confidence, has her dream job, and knows she has the trust of her employer, as well as nearly $1,000 a month extra in her pocket from a few hours of work and a single email.
You can see the same results if you're willing to put in the same effort.
Let Salary.com Help You Negotiate
We understand you might be like Rebecca and hesitant to do salary negotiation, even over email. But failure to take action will not only leave you underpaid now, it'll damage your earnings potential for years to come. Luckily Salary.com can help. The first thing you should do is research, so you're able to come to the table armed with the knowledge of what your job is worth. Use our free Salary Wizard below to find out what's a fair salary for your position, and to know when you deserve a raise. You can enter your location, education level, years of experience and more to find out an appropriate salary range before you negotiate.
Good luck.
How much are you worth?
Here’s what I’ve learned after helping hundreds of people negotiate their salaries by email.
Email creates a written record of every conversation.
You’d be surprised how often companies go back on something they said “unofficially” during a phone negotiation. As any attorney will tell you “An oral contract isn’t worth the paper it’s written on.” With an email negotiation, there is always a written record of everything that was agreed to.
You’d be surprised how often companies go back on something they said “unofficially” during a phone negotiation. As any attorney will tell you “An oral contract isn’t worth the paper it’s written on.” With an email negotiation, there is always a written record of everything that was agreed to.
Email allows you to control the pace of the negotiation.
Employers always want to finish your salary negotiation as quickly as possible. In the rush, crucial details are overlooked and you forget to review the stock option package or bonus structure. Before you know it, you have accepted a substandard offer and there is nothing you can do to fix it. But with an email negotiation, you are the one who gets to decide when to make the next move.
Employers always want to finish your salary negotiation as quickly as possible. In the rush, crucial details are overlooked and you forget to review the stock option package or bonus structure. Before you know it, you have accepted a substandard offer and there is nothing you can do to fix it. But with an email negotiation, you are the one who gets to decide when to make the next move.
Over email there is less social pressure for you to accept a weak offer.
One of the most surprising things I have learned over the years as a pro salary negotiator is that most people are extremely hesitant to upset the social order. In fact, many people will actually agree to a low offer made over the phone, just because they have a hard time saying “No.” Email negotiation eliminates this social pressure.
One of the most surprising things I have learned over the years as a pro salary negotiator is that most people are extremely hesitant to upset the social order. In fact, many people will actually agree to a low offer made over the phone, just because they have a hard time saying “No.” Email negotiation eliminates this social pressure.
Your opponent can’t read your voice and facial expressions over email. Negotiating salary is a lot like poker: everything depends on what you think the other person is thinking. Much like poker, you will do better in your salary negotiation if your opponent can’t see your face or hear your voice.
An employer might throw out a low salary number over the phone just to hear how you react. Based on your reaction they can then adjust the full offer up or down in real time. If you sound happy with the salary, they can then tell you a smaller number for the bonus. Email negotiation neutralizes this trick.
Email allows you to carefully choose every word of the negotiation.
Most people spend less time preparing for their salary negotiation than they would for a test in high school. But this is the real world. High school and college were supposed to teach you the value of preparation. Meanwhile the average Joe counts on an errant belief that somehow the right words will just magically fall out of his mouth and his employer will pay top dollar.
Most people spend less time preparing for their salary negotiation than they would for a test in high school. But this is the real world. High school and college were supposed to teach you the value of preparation. Meanwhile the average Joe counts on an errant belief that somehow the right words will just magically fall out of his mouth and his employer will pay top dollar.
In reality, salary negotiation is a lot more like performing in a high school play: if you don’t stick to the script, you will appear foolish. Email gives you the chance to script out every single word of your negotiation and leverage subtle tricks like priming, cognitive bias, and behavioral economics, to completely turn the tables and gain a massive advantage over your employer.
So How Do You Negotiate Your Salary By Email?
When you receive a job offer, 9 times out of 10 it will come over the phone. The hiring manager, human resources representative, office manager, or even future boss, will call you excitedly with the news.
Immediately after they extend the offer, they will ask “So what do you think?” This is the part of the conversation where they try to get you to immediately accept over the phone and forgo your right to negotiate a slightly better job offer.
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If you want to maximize your chances of negotiating a higher salary, it’s imperative that you avoid the temptation to accept, and instead focus on accomplishing three things during your phone conversation.
Step 1: You must respond with thankful excitement about being given the job offer.
Step 2: You must politely request a couple of days to “sleep on it” before you get back to them.
Step 3: You must ask them to share “the details of the offer” so you can review the offer letter and benefits plan before you sign.
Remember, your odds of success in a salary negotiation go way up once you have awritten offer in-hand.
A written offer is a measure of commitment that is far more difficult to reverse than a verbal offer. Written offers have an expiration date (meaning the offer is legally open for several days). Phone offers can legally expire the moment you hang up the phone.
Outside of the sports and entertainment arenas, I am the only professional salary negotiator I know of who has actually negotiated hundreds of salaries for clients over email. I know through experience which moves work in a salary negotiation and which do not.
For a complete script of what to say during a phone negotiation, take a look at this article Negotiating Your Salary By Phone.
I also teach an online course that shows exactly what words to use when negotiating your salary over email: How To Negotiate Your Salary By Email.
Hi, I’m David Larson. Find firmware bgh joy 303.
I will help you negotiate a higher salary.
I will help you negotiate a higher salary.